Choosing rewrite modes
When to use Conservative, Balanced, or Minimal and how they differ.
The same email can be rewritten in different ways. A rewrite mode defines how cautious the result will be.
Picking the wrong mode can either keep risk in the text or make it too soft.
Below is a clear explanation and examples.
What the main problem is
Overly cautious edits can weaken your message. Minimal edits may keep risky promises.
You need a balance between safety and clarity.
Example of risky wording
This phrase sounds like a guarantee and increases risk.
Risky phrasing examples
- We guarantee the work will be done by Friday.
- You will definitely get the results by the 15th.
We guarantee the work will be done by Friday.
Why it is risky
- Promises without conditions sound like guarantees.
- External risks are not accounted for.
Conservative: We plan to finish by Friday and will confirm after review.
Balanced: We expect to finish by Friday and will update if risks appear.
Minimal: We will try to finish by Friday.
Why this can cause problems
Strong promises can lead to claims if anything changes.
Overly cautious tone can reduce confidence in your message.
Where mode choice matters
- Client negotiations require both clarity and safety.
- Conflict situations need a cautious tone.
- Internal updates often need only minimal edits.
How to phrase it more safely
Pick Conservative for high-risk or legally sensitive emails.
Use Balanced for most business messages.
Use Minimal when the text is nearly safe and you want to keep style.
Conservative — high risk, obligations, disputes.
Balanced — typical business communication.
Minimal — small cleanup without style change.
What to double-check before sending
If the email includes deadlines or liability, use a more cautious mode.
If unsure, check the message before sending and compare the modes.
Risky phrasing examples
- Check whether deadlines have conditions.
- Compare tone changes across modes.
- Keep the wording that preserves the key meaning.
Check your message before sending
SendSafe will highlight risks and suggest safer wording.